Products
Real EstateOS
Real EstateOS
by Nehlum
ONE CONNECTED REAL ESTATE ERP
Real EstateOS: Real Estate Development ERP for Saudi Arabia
One development. How many systems?
Land in one spreadsheet, the BOQ in another, procurement in a third, sales and instalments in a fourth, and handover and maintenance nowhere at all. Every hand-off between systems is a chance to lose cost, cash or a customer. Real EstateOS keeps one development on one connected line: land, design and BOQ, procurement, construction, sales, instalments, handover and maintenance. From land to lifetime.
- Land
- Design & BOQ
- Procurement
- Construction
- Sales
- Instalments
- Handover
- Maintenance
- Land
- Build
- Procure
- Sell
- Collect
- Handover
- Maintain
An empty plot appears with six disconnected software windows around it: project management, procurement, finance, sales, customer management and maintenance. One development. How many systems? The windows fade and a single cyan data line runs through the same property as it is built: land acquisition, design and blueprints, BOQ, procurement and construction. The building is completed and the line carries on through sales, customer instalments, the customer portal and handover, where a key passes to the buyer, and on into maintenance. Handover isn't the end. The six windows join into one Real EstateOS panel and the chain land, build, procure, sell, collect, handover, maintain lights up along one unbroken line. One project. One connected ERP. The Real EstateOS logo appears with Unlock value and From land to lifetime.
01THE QUESTIONS
How many systems does it take to manage one development?
Answer five questions about your development. The meter shows how much could be leaking every month through the gaps between your systems.
Does your BOQ still match what you're actually buying?
How many customer instalments are overdue right now, and who is chasing them?
How many units were handed over late last month because the paperwork wasn't ready?
When an owner reports a fault two years later, can you see the unit's warranty and supplier?
SAR leaking every month
- Reconciling between systems 84 h
- Avoidable cost overruns found late
- Cost of overdue instalments (financing)
- Late handovers
- Repairs without unit history
Illustrative estimate. Your figures will differ.
How we calculate
- Reconciling = systems × hours each × SAR 80 per hour
- Overruns = construction spend × % overrun × 25% avoidable if caught when the order is raised
- Overdue = instalments due × % overdue × 10% annual financing cost ÷ 12
- Late handovers = late handovers × SAR 2,000 (compensation, extra visits, delayed service charges)
- Repairs = maintenance requests × % without history × SAR 250 (repeat visits, warranty work paid by you)
- Land
- Design & BOQ
- Procurement
- Construction
- Sales
- Collections
- Maintenance
Seven systems, and a gap between every one of them.
What if one ERP connected the entire journey?
What if the land cost followed every unit all the way to its sale price?
What if every PO knew which BOQ line it belonged to?
What if the record didn't stop when the keys were handed over?
02THE SOLUTION
One project. One connected ERP.
Real EstateOS follows one development through every stage on one record. What you enter at the land stage is still there at handover, and what you bought during construction is still there when the owner calls for a repair. The building changes. The lifecycle changes. The data remains connected.
LandStage 1 of 8Coming soon
- Question
- What did this plot really cost, and where are its documents?
- What Real EstateOS does
- Records the plot, area, purchase price, fees and title documents, and sets the project budget.
- What carries on down the line
- Land cost → project budget → each unit's cost (pro-rata by area: SAR 187,500 for A‑0704).Re-typed: land cost in a separate sheet
| Lifecycle stages | Question | What Real EstateOS does | What carries on down the line |
|---|---|---|---|
| Land (Coming soon) | What did this plot really cost, and where are its documents? | Records the plot, area, purchase price, fees and title documents, and sets the project budget. | Land cost → project budget → each unit's cost (pro-rata by area: SAR 187,500 for A‑0704). |
| Design & BOQ (Coming soon) | Is the BOQ the budget everyone buys against? | Holds drawing revisions and the BOQ by package: structure, MEP, finishes and external works. | BOQ lines → procurement limits. |
| Procure | Did we buy at the best price, and within the BOQ? | Requisition → supplier comparison → PO → GRN → payment after a 3-way match of PO, GRN and invoice. | Committed and actual cost per BOQ line; supplier and warranty per item. |
| Build | Do the site, the store and finance agree? | Site procurement, store and material issue by project and floor; stock updates on every GRN and issue. | Floor progress → unit readiness for sale and handover. |
| Sell | Is this unit available, and at what price? | Live inventory by block, floor and size; booking in four steps with the price auto-filled; commissions for agents and dealers. | Booking → payment plan → buyer ledger. |
| Collect | Who owes what, and since when? | Custom payment plans, automatic dues, overdue alerts, receipts, statements and bank reconciliation. | Final payment → handover checklist. |
| Handover (Coming soon) | Is everything ready to hand over the keys? | Clearance, snag list, handover documents and owner portal access. | Unit, owner and warranty register → maintenance. |
| Maintain (Coming soon) | Who fixes it, and who pays? | Maintenance requests by unit, routed to the original supplier when under warranty. | Repair history on the unit for its lifetime. |
How Real EstateOS works
-
01
Set up the project
Land, budget, blocks, floors, units and BOQ, recorded once.
-
02
Buy against the BOQ
Every requisition and PO checked against its BOQ line, then received and matched.
-
03
Build and issue
Store, stock and material issue tied to the project and the floor.
-
04
Sell and collect
Units booked with payment plans; dues, overdue alerts and statements generated automatically.
-
05
Hand over and maintain
The final payment opens the handover; warranty and supplier history follow the unit.
-
06
You decide
Variations, discounts, commissions, handovers and work orders wait for approval. Every step is recorded.
03SEE IT WORK
Follow one apartment, from land to lifetime.
This is apartment A‑0704 in Rawdah Residences. Move along its timeline and watch one record build up, from its share of the land to a repair two years after handover. Switch to "Seven systems" to see where the thread usually breaks.
- 10Record cards on A‑0704
- SAR 375,000Paid to date
- SAR 62,500Overdue
- 3Open actions
A‑0704Rawdah Residences
Floor 7 · 3-bed · 142 m² · SAR 1,250,000
Buyer: Mr. Faisal A. (sample)
Today
12 Mar 202514 Nov 2028
Collect1 Oct 2026What happens next
Instalment 5 (SAR 62,500) due 1 Oct, 6 days overdue; automatic reminder sent
Overdue found at the monthly review
Booking approved
Commission released
Call logged
Handover approved
Work order approved
Unit record · A‑0704
Only these cards reach the sales system
- Land share SAR 187,50018,000,000 × 142 m² ÷ 13,632 m² saleable
- 4 BOQ linesStructure, MEP, finishes, kitchen & AC package
- PO‑3318Coolair Trading · split ACs · 5-year warranty
- GRN‑5521Received and matched to PO‑3318 and the invoice
- Material issueACs issued to floor 7
- Booking BK‑1048Project Rawdah · product A‑0704 · SAR 1,250,000
- Payment plan (8 lines)10% down · 6 instalments · 60% on handover
- CommissionAgent, 2%: SAR 25,000
- Receipts (4)Instalments 1–4
- Overdue alertInstalment 5 · SAR 62,500 · reminder sent
- What happens next
- ClearanceBalance cleared
- Snag list (3/3)3 snags closed
- Handover certificateKeys and documents
- Warranty registerSplit ACs: PO‑3318, Coolair Trading, until Mar 2031
- Maintenance request MR‑2210AC from PO‑3318, under warranty until Mar 2031 → routed to Coolair Trading at no cost
Payment plan for A‑0704
| Line | Due | Amount (SAR) | Status |
|---|---|---|---|
| Down payment (10%) | 15 Apr 2026 | 125,000 | Paid |
| Instalment 1 | 1 Jun 2026 | 62,500 | Paid |
| Instalment 2 | 1 Jul 2026 | 62,500 | Paid |
| Instalment 3 | 1 Aug 2026 | 62,500 | Paid |
| Instalment 4 | 1 Sep 2026 | 62,500 | Paid |
| Instalment 5 | 1 Oct 2026 | 62,500 | Overdue 6 days |
| Instalment 6 | 1 Nov 2026 | 62,500 | Due |
| On handover (60%) | Sep 2027 | 750,000 | Due |
Paid to date SAR 375,000 (30%)Overdue SAR 62,500Balance SAR 875,000
You decide
Real EstateOS carries data from stage to stage, calculates dues, costs and balances, updates stock on every goods receipt, raises overdue, budget and warranty alerts, and generates statements and documents. Variations, discounts, bookings, commissions, handovers and work orders wait for a person, and every step is recorded.
04KNOW WHERE THE PROJECT STANDS
Is the project on budget, on cash and on sale?
Three questions every development director asks. Pick one.
Are we buying more than the BOQ allows?
SAR millions
| Package | BOQ | Committed | Actual | Variance (committed vs BOQ) |
|---|---|---|---|---|
| Structure | 24.0 | 23.1 | 21.8 | −3.8% |
| MEP | 14.0 | 14.9 | 9.6 | +6.4% |
| Finishes | 16.0 | 9.2 | 4.1 | — in progress |
| External works | 4.0 | 1.1 | 0.3 | — in progress |
| Contingency | 6.0 | 0.0 | 0.0 | — |
| Total | 64.0 | 48.3 | 35.8 |
PO‑3402 (chillers) pushed MEP over the BOQ by SAR 0.9 M at the time the order was raised, not at month end.
Variation approved Draws SAR 0.9 M from contingency.Committed = POs issued. Actual = goods received and invoiced. Illustrative.
Which buyers are late, and by how much?
- Due this month
- SAR 3,000,000
- Collected
- SAR 2,640,000 (88%)
- Overdue
- SAR 360,000 (12%)
Overdue ageing
- 0–30 daysSAR 240,000
- 31–60 daysSAR 90,000
- 61–90 daysSAR 30,000
- 90+ daysSAR 0
| Unit | Buyer | Overdue | Days | Next step |
|---|---|---|---|---|
| A‑0704 | Faisal A. | SAR 62,500 | 6 | Reminder sent |
| A‑0312 | Noura S. | SAR 55,000 | 12 | Reminder sent |
| A‑0507 | Khalid M. | SAR 60,000 | 19 | Reminder sent |
| A‑0209 | Huda R. | SAR 62,500 | 24 | Reminder sent |
| A‑0611 | Omar T. | SAR 45,000 | 37 | Call logged |
| A‑0402 | Reem K. | SAR 45,000 | 45 | Call logged |
| A‑0108 | Saad B. | SAR 30,000 | 68 | Call logged |
Instalments 1–4 paid · instalment 5 overdue · next due 1 Nov 2026
Automatic reminders at 1 and 7 days overdue. From 31 days, a person calls. Illustrative.
Is this unit available, and at what price?
- Sold 61
- Reserved 9
- Available 26
Floor 8
Floor 7
Floor 6
Floor 5
Floor 4
Floor 3
Floor 2
Floor 1
A‑0704Sold
- Floor
- Floor 7
- Size
- 142 m² · 3-bed
- Price
- SAR 1,250,000
Sold · 30% paid · 1 instalment overdue
- 1Project
- 2Product
- 3Payment plan
- 4Payment
- Project
- Rawdah Residences
- Product
- · Price filled from the price list
- Payment plan
- 10% down · 6 monthly instalments · 60% on handover
Any discount over 2% needs approval.
Discount approved Booking approved · unit reservedSample · Rawdah Residences
05HANDOVER ISN'T THE END
When the keys are handed over, does the record stop?
For most systems, handover is the last screen. For your owners, it's the first day. Real EstateOS keeps the unit, its owner, its warranties and its suppliers on the same line, so the next call is answered from the record, not from memory.
A‑0704Rawdah Residences
- Final payment received Balance cleared, clearance issued Real EstateOS
- Snag inspection 3 snags logged with photos, assigned to contractors, closed Site team
- Handover approved Documents and keys Your team
- Owner portal Owner sees documents, statements and warranty dates Real EstateOS
- Warranty register Every warrantied item linked to its PO and supplier (split ACs: PO‑3318, Coolair Trading, until Mar 2031) Real EstateOS
- Maintenance request "AC not cooling", raised by the owner or the call centre Owner
- Routed under warranty Sent to Coolair Trading at no cost Your team
- Resolved Repair history added to the unit Real EstateOS
Handover isn't the end. The record goes on.(Illustrative)
06CAPABILITIES
Every stage of the development, in one system.
Land
Land & Feasibility Coming soon
Plots, costs, documents and project budgets.
Build
Design & BOQ Coming soon
Drawing revisions and BOQ by package.
Projects & Inventory
Units, blocks and floors, with sold, available and reserved status.
Construction & Store
Site procurement, store and material issue.
Stock Management
Live stock, updated on every receipt and issue.
Procure
Purchases & Procurement
Requisition, quote comparison, PO, GRN and 3-way match.
Sell
Customer Management
Profiles, ledgers and sales history.
Sales & Recovery
Four-step booking with custom payment plans.
Commission Management
Agents, dealers, marketing companies and staff.
Collect
Accounts & Finance
Three-level chart of accounts, ledgers, trial balance and balance sheet.
Payments
Vouchers with cheque, bank and cash tracking.
Reports & Banks
Drill-down reports and bank reconciliation.
Document Printing
Cheques, statements, ledgers and receipts.
Handover
Handover & Snagging Coming soon
Clearance, snag lists and handover documents.
Owner Portal Coming soon
Documents, statements and requests for owners.
Property Transfer
Resale of files, plots and shops, with charges and history.
Maintain
Maintenance & Warranty Coming soon
Requests by unit, routed under warranty.
Who uses it
- Development directorBudget, cash and sales at a glance
- Project and site teamBOQ, store and progress
- ProcurementQuotes, POs and GRNs
- SalesInventory, bookings and commissions
- Finance and collectionsDues, receipts and reconciliation
- Customer care and facilitiesHandover and maintenance
- OwnerDocuments, statements and requests
07BEFORE / AFTER
Seven systems. One connected line.
Switch to "One connected line" to see what changes for your team, and what management sees every morning.
| Core pain | Real EstateOS action | Human outcome |
|---|---|---|
| Seven systems for one development | One record from land to maintenance | One version of the truth |
| Land cost lost in a spreadsheet | Land cost carried into the project budget and each unit's cost | True margin per unit |
| BOQ and purchasing drift apart | Every PO checked against its BOQ line | Overruns caught when they're committed |
| Site, store and finance disagree | GRN updates stock and cost automatically | Stock and spend agree |
| Units double-booked or mispriced | Live unit inventory, with price auto-filled at booking | Clean sales |
| Instalments chased by phone | Auto dues, overdue alerts and one-click statements | Cash in on time |
| Commissions argued over | Commission contracts calculated and approved in the system | Agents paid correctly |
| Handover delayed by paperwork | Final payment triggers the handover checklist | Keys on time |
| Repairs paid twice after handover | Warranty and supplier history linked to the unit | Warranty work at no cost to you |
| Management sees month-end reports | Morning project brief | Decisions on today's data |
| Approving variations, discounts and handovers | — | You decide |
Morning project briefTo: management · 07:30 · Rawdah Residences
- Budgetcommitted SAR 48.3 M of SAR 64.0 M · 1 package over BOQ (MEP +6.4%)
- Cashcollected 88% of this month's dues · overdue SAR 360,000
- Sales61 sold · 9 reserved · 26 available
- Handovers due this month0
- Snags open0
- Maintenance requests open4
- Under warranty3
Illustrative
Management sees the month-end report.
Land in one sheet, BOQ in another, sales in a third. Nobody can say today whether the project is on budget, on cash or on sale.
08WHO IT'S FOR
Built for everyone who develops, sells or manages property.
Real estate developers
One development or many, from the land deal to the last handover.
A question Real EstateOS answers
Is Rawdah Residences on budget today?
Off-plan sales teams
Payment plans and instalments collected on time.
A question Real EstateOS answers
Which buyers are more than 30 days overdue?
Contractors & project companies
BOQ, procurement and store for every site.
A question Real EstateOS answers
Is this PO inside its BOQ line?
Brokers & sales partners
Commissions calculated, approved and released correctly.
A question Real EstateOS answers
What commission is due on A‑0704?
Property & facilities managers
Handover, warranties and maintenance for the life of the building.
A question Real EstateOS answers
Is the AC in A‑0704 still under warranty?
09GETTING STARTED
Three steps to go live.
Map your project
We load your developments, land, blocks, floors, units and price lists, and your BOQ if you have one.
Connect your teams
We set up procurement, store, sales, collections and finance with your payment plans, approvals and documents.
Go live
Every purchase, booking and payment lands on the same line, and management gets the morning project brief.
10FAQ
Questions developers ask first.
What is Real EstateOS?
Real EstateOS is real estate development ERP for Saudi Arabia, built by Nehlum. It keeps one development on one connected record across land, design and BOQ, procurement, construction, sales, instalments, handover and maintenance, so cost, cash and customer data never have to be re-typed between systems.
How does Real EstateOS manage unit sales and instalment plans?
A unit is booked in four steps: choose the project, pick the unit by block, floor and size with the price filled in automatically, set the payment plan, and record the payment. Real EstateOS then calculates dues and overdue amounts automatically, sends reminders and produces customer statements on demand.
Can Real EstateOS track the BOQ against procurement?
Yes. Each requisition and purchase order is linked to its BOQ line, so committed cost is compared with the BOQ when the order is raised, not at month end. Goods receipts update stock and actual cost, and invoices are paid only after a three-way match of PO, GRN and invoice.
Does Real EstateOS include accounting?
Yes. Real EstateOS includes a three-level chart of accounts, customer and supplier ledgers, trial balance and balance sheet, payables and receivables, payment vouchers with cheque, bank and cash tracking, and bank reconciliation, all fed directly from sales, collections and procurement.
Does Real EstateOS handle commissions and property transfers?
Yes. The commission module tracks commissions for agents, dealers, marketing companies and staff, covering contracts, calculation, approval and release. The property transfer module records the transfer of files, plots and shops with charges, history and pictures.
What happens after handover?
The unit's record continues. Handover documents, the owner, and every warrantied item with its supplier stay linked to the unit, so maintenance requests can be routed to the original supplier while under warranty and the repair history builds up for the life of the building.
How is Real EstateOS accessed?
Real EstateOS runs in the browser on desktop, laptop and tablet, over your intranet or the internet, with a full audit trail on every transaction and document.
How do we get started with Real EstateOS?
Request a demo and we will show Real EstateOS on one of your own developments. We then load your projects, units, price lists and BOQ, set up procurement, sales, collections and finance with your approvals, and go live with training, data migration and support.
LAND · BUILD · PROCURE · SELL · COLLECT · HANDOVER · MAINTAIN
From land to lifetime.
Real EstateOS keeps every stage on one line. Your team makes the calls.
