PRODUCTS
FLEETOS
FleetOS
BY Nehlum
AI FLEET EMPLOYEE
FleetOS: AI Fleet Management Software for Saudi Arabia
GPS tracks your fleet. FleetOS manages it.
For years, fleets have been run on GPS. GPS tells you where a truck is. It doesn't tell you why it has been idling for three hours, which driver is burning your fuel, which engine is about to fail, or which trip lost money. FleetOS is an AI fleet employee that watches every vehicle, driver, maintenance job and riyal, keeps every trip compliant with Saudi regulations, and brings you the decisions. You make the call.
- Tracks every vehicle
- Watches every driver
- Predicts maintenance
- Counts every riyal
- Keeps you compliant
- You make the call
INTEGRATED WITH
ELM
TAMM
Wasl
ZATCA
Bayan
We track our fleets, but do we manage them? GPS does not equal fleet management. FleetOS connects TRK-221 to its vehicle, driver, maintenance, cost and tracking data, raises four alerts, drafts work order WO-3307, and the fleet manager approves it.
01THE QUESTIONS
We track our fleets. But do we manage them?
Answer five questions about your fleet. The meter shows how much could be leaking out every month through things GPS alone will never tell you.
How many of this month's breakdowns could have been seen coming?
Which driver is costing you the most in fuel, fines and wear, and do you know their name?
Whose Istimara, licence, Iqama or TAMM authorisation expires next week?
What does each truck really earn per kilometre, after fuel, maintenance, driver and tolls?
Most fleets know the freight rate, not the margin. FleetOS shows the real number per trip and per kilometre.
SAR leaking every month
- Fuel burned idling 4,680 L
- Preventable breakdowns
- Risky driving (fuel, fines, wear)
- Compliance lapses (fines and stoppages)
Illustrative estimate. Your figures will differ.
How we calculate
- Idle fuel = vehicles × idle hours/day × 26 working days × 3 L/hour × SAR 1.66/L
- Preventable breakdowns = breakdowns × SAR 6,500 per breakdown × 40% preventable
- Risky driving = vehicles × % risky drivers × SAR 900 per risky driver per month
- Compliance lapses = lapses × SAR 5,000 per lapse
What if you had an AI employee watching your entire fleet?
What if every truck told you what it needs before it breaks down?
What if you knew which trip lost money before the invoice went out?
02THE SOLUTION
GPS sees a dot. FleetOS sees the whole truck.
FleetOS connects to the GPS trackers, fuel cards, workshop records and government platforms you already use. It turns a moving dot into a complete picture of every vehicle, driver and trip, and tells you what needs attention.
What GPS sees
- Location 26.43, 50.10
- Speed 0 km/h
- Last update 2 min ago
Vehicle
Volvo FH 6×4 tractorowned184,300 kmin service
Pick a node to see what FleetOS sees.
What FleetOS sees for TRK-221
- Vehicle: Volvo FH 6×4 tractor · owned · 184,300 km · in service
- Driver: Imran K. · score 93 · licence valid · TAMM authorised for this truck
- Maintenance: Engine temperature trending up · service due in 600 km · work order drafted
- Cost: SAR 1.73 margin per km this month · fuel 1.12 · maintenance 0.38
- Tracking: Dammam → Riyadh · ETA 16:40 · on route · idle 12 min today
- Compliance: Istimara ✓ · Wasl ✓ · TAMM ✓ · Bayan waybill BW-77812 ✓
How FleetOS works
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01
Connect
GPS and telematics, fuel cards, workshop records, your ERP or accounting system, and ELM, TAMM, Wasl, ZATCA and Bayan.
-
02
Watch
Every vehicle, driver and trip, around the clock, against the rules and thresholds you set.
-
03
Detect
Idling, harsh driving, fuel variance, engine fault codes, service due, expiring documents, loss-making trips.
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04
Act
Drafts the work order, the coaching note or the invoice, alerts the right person, and blocks any dispatch that fails a compliance rule.
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05
Escalate
Unresolved alerts move up to the fleet manager, then to management, with a morning fleet brief.
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06
You decide
Your team approves, assigns and fixes. Every decision is recorded.
03SEE IT WORK
One day. Twelve trucks. Ten things GPS never told you.
This is a sample fleet on a normal working day. Click any truck or alert to see what GPS saw and what FleetOS did. Or press the button and run the whole day.
- 10alerts caught
- 2dispatches blocked
- 1work order drafted
- SAR 71,335at stake caught today · Illustrative
Today's events
TRK-22108:20
Critical
What GPS saw
Moving, Dammam → Riyadh
What FleetOS did
Engine temperature rising; service due in 600 km
Work order WO-3307 drafted (High)workshop slot suggested
At stakeSAR 7,700
Approved by Fleet Manager
04EVERY VEHICLE, DRIVER AND RIYAL
Know what's coming, who's costing you, and what each kilometre earns.
Three questions every fleet manager asks. Pick one.
Will this truck break down this month?
- Engine oil53% of life used
- Brakes28% of life used
- Tyres15% of life used
- Coolant system20% of life used
- Battery10% of life used
Fault code: coolant temperature high
FleetOS is watching. No work order needed yet.
Work order WO-3307 drafted · HighWorkshop slot suggested before the next trip
Approved by Fleet Manager
Reactive (GPS only)
Breaks down on the Riyadh–Dammam highway at 15,800 km · tow and repair SAR 9,800 · 3 days off the road · trip missed
Predictive (FleetOS)
Booked into the workshop at 14,300 km · SAR 2,100 · 4 hours · no trip missed
SAR 7,700 and 3 days saved Illustrative
Who is costing you, and who deserves a thank-you?
| Driver | Harsh braking | Harsh accel. | Speeding | Idle h | Score | Approve coaching |
|---|---|---|---|---|---|---|
| 0 | 0 | 1 | 1 | 95 | Top driver this week | |
| 1 | 1 | 0 | 2 | 93 | Top driver this week | |
| 2 | 2 | 1 | 4 | 82 | ||
| 3 | 1 | 2 | 3 | 78 | ||
| 5 | 4 | 3 | 8 | 57 | Needs coaching | |
| 4 | 3 | 5 | 6 | 56 | Needs coaching |
Abdullah S.'s week
- SunSpeeding
- MonNo events this day
- TueIdling 1 h
- WedNo events this day
- ThuNo events this day
Imran K.'s week
- SunHarsh braking
- MonNo events this day
- TueHarsh acceleration
- WedNo events this day
- ThuIdling 2 h
Rashid M.'s week
- SunHarsh brakingIdling 4 h
- MonHarsh acceleration
- TueHarsh braking
- WedSpeeding
- ThuHarsh acceleration
Saleem A.'s week
- SunHarsh brakingSpeeding
- MonHarsh acceleration
- TueHarsh brakingIdling 3 h
- WedSpeeding
- ThuHarsh braking
Joseph P.'s week
- SunHarsh brakingHarsh accelerationSpeeding
- MonHarsh brakingHarsh acceleration
- TueHarsh brakingHarsh accelerationSpeeding
- WedHarsh brakingSpeeding
- ThuHarsh brakingHarsh accelerationIdling 8 h
Faisal H.'s week
- SunHarsh brakingHarsh accelerationSpeeding
- MonHarsh brakingSpeeding
- TueHarsh brakingHarsh accelerationSpeeding
- WedHarsh accelerationSpeeding
- ThuHarsh brakingSpeedingIdling 6 h
FleetOS scores behaviour from your telematics data. It suggests coaching; your team decides.
Which trips actually make money?
- Revenue5.20
- Fuel−1.12
- Maintenance−0.38
- Driver−0.90
- Tolls & fines−0.12
- Lease / depreciation−0.95
- Margin1.73
- Revenue5.00
- Fuel−1.36
- Maintenance−0.42
- Driver−0.95
- Tolls & fines−0.18
- Lease / depreciation−1.10
- Margin0.99
- Revenue4.20
- Fuel−1.05
- Maintenance—
- Driver—
- Tolls & fines−0.10
- Vendor rate incl. driver−3.90
- Margin−0.85
Trip TR-5530 · Dammam → Riyadh · 400 km · −SAR 340
Pricing under review
SAR per km · Illustrative.
05COMPLIANCE GATE
Can a non-compliant truck leave your yard today? Not with FleetOS.
Every transaction, from vehicle registration to invoice clearance, passes through the relevant authority automatically. No vehicle moves, no driver operates and no invoice is issued without government compliance verification.
- ELM · Istimara, licence, Iqama
- TAMM · driver–vehicle authorisation
- Wasl · TGA registration
- Bayan · e-waybill
- ZATCA · Fatoora clearance at invoicing
Ready to dispatch
Dispatch approved
ELM National Information Centre
Driver Iqama, licence and vehicle Istimara cross-referenced with national records. One-click validate.
TAMM Ministry of Interior
Ministry of Interior approval for every driver–vehicle pairing, revoked and re-requested on each change.
Wasl Transport General Authority
Company, vehicle, driver and GPS registration with the Transport General Authority. TGA compliant.
ZATCA Fatoora e-invoicing
UBL 2.1 XML, digital signing, QR codes and Fatoora clearance on every invoice, with no manual submission.
Bayan Electronic waybills
Electronic waybills generated per shipment with the full cargo and audit payload.
5/5ELM · TAMM · Wasl · ZATCA · Bayan, natively connected in every workflow.
06CAPABILITIES
Eleven modules. Seven roles. One AI fleet employee.
FleetOS is a fleet management system and transportation management system for KSA: GPS fleet tracking, fleet maintenance software, vehicle and driver management, Wasl integration and ZATCA invoicing in one platform.
- Idle detection
- Fuel anomaly detection
- Predictive maintenance
- Driver behaviour scoring
- Document expiry alerts
- Compliance gate before dispatch
- Cost per trip and per km
- Margin alerts
- ZATCA invoice drafting
- Morning fleet brief
- Control Tower cargo alerts
Role Dashboards
Each role sees the metrics and alerts that matter to it.
Access Control
Seven roles with their own modules, permissions and data scopes.
Command Center
Fleet-wide KPIs, trip trends, fleet status and live alerts at a glance.
Reporting & Analytics
Live scorecards and reports across every module, exportable on demand.
Trip Management
Every trip planned, dispatched, tracked and closed, with compliance checked before it leaves.
Vehicle & Driver Management
Full profiles with Istimara, licence, Iqama, ELM and TAMM tracked inline.
Subcontractors & Leasing
Owned, leased-in, leased-out and market-vendor vehicles in one view.
ZATCA Invoicing
Invoices drafted from delivered trips and cleared through Fatoora.
Maintenance & Service
Predictive service, severity-based work orders and full cost tracking.
KSA Compliance
Five government authority integrations enforced in every workflow.
Integrations
GPS and telematics, logistics, accounting and notifications connected.
Seven roles, one system
- Super Adminfull control and audit logs
- Fleet Managercompliance and approvals
- Dispatchertrips and assignments
- Accountantinvoicing and ZATCA
- Finance Officerpayments and reconciliation
- Customerportal, live tracking and invoices
- Drivertrips, POD uploads and breakdown reports
07BEFORE / AFTER
Core pain. AI action. Human outcome.
Switch to "With FleetOS" to see what changes for your team, and what management sees every morning.
| Core pain | AI action | Human outcome |
|---|---|---|
| GPS shows only a dot | FleetOS watches the whole vehicle | The full picture |
| Idling nobody sees | AI flags idle time and its cost | Fuel saved |
| Breakdowns on the highway | AI predicts service needs | Planned workshop visits |
| Risky driving found after the accident | AI scores driver behaviour | Coach before it costs |
| Fuel that disappears | AI matches fuel cards, tank levels and routes | Leaks found |
| Documents expire unnoticed | AI tracks Istimara, licence, Iqama and TAMM | No fines, no stoppages |
| Non-compliant trucks dispatched | Compliance gate before dispatch | Every trip legal |
| Trips that quietly lose money | AI calculates cost per trip and per km | Real margin |
| Invoices raised days late | AI drafts the ZATCA invoice from the POD | Faster cash |
| Management finds out last | Morning fleet brief and alerts | Informed early |
| Making the call | — | You decide |
Morning fleet briefTo: management · 07:30
- Fleet in service92%
- Vehicles idle > 24 h3
- Documents expiring in 30 days7
- Work orders open5
- Fuel variance flagged2 vehicles
- Drivers needing coaching2
- Trips below target margin1
Illustrative
Management sees dots on a map.
Issues live in WhatsApp groups and phone calls. Nobody can tell which trucks, drivers or trips are costing money.
08WHO IT'S FOR
Built for every business that runs vehicles in Saudi Arabia.
Freight & logistics
Trucks, trailers and leased capacity across the Kingdom, compliant on every trip.
Sample alert
TRK-127 trip TR-5530 is losing SAR 340.
Cold chain & food
Reefer fleets where a few degrees means a lost load.
Sample alert
Cargo at 9 °C, set point 4 °C.
Contracting & construction
Heavy vehicles and project fleets on remote sites.
Sample alert
Tipper TRK-612 service overdue by 1,200 km.
Distribution & FMCG
Many short trips a day, where idling and fuel add up fast.
Sample alert
TRK-402 idling 2 h 40 min at the port gate.
Leasing & rental fleets
Vehicles out with customers and drivers you don't manage directly.
Sample alert
Leased-out TRK-708: 6 speeding events this week.
09GETTING STARTED
Three steps to go live.
Connect
We connect FleetOS to your GPS trackers, fuel cards, workshop records and accounting system, and to ELM, TAMM, Wasl, ZATCA and Bayan. Keep the trackers you have.
Configure
We load your vehicles, drivers and documents, and set your thresholds, compliance rules, roles and approval steps.
Go live
Alerts reach the right people, work orders and invoices are drafted, and management gets the morning fleet brief.
10FAQ
Questions fleet managers ask first.
What is FleetOS?
FleetOS is AI fleet management software for Saudi Arabia, built by Nehlum. It watches every vehicle, driver, maintenance job and trip cost, keeps each trip compliant with ELM, TAMM, Wasl, ZATCA and Bayan, and drafts the actions your team approves. It has 11 modules and 7 user roles, from Super Admin to Driver.
What's the difference between GPS tracking and fleet management software?
GPS tracking tells you where a vehicle is. Fleet management software tells you what to do about it. FleetOS uses your GPS data together with fuel, maintenance, driver, document and cost data to flag idling, risky driving, coming breakdowns, expiring documents and loss-making trips, and then drafts the next step.
Do we have to replace our GPS trackers?
No. FleetOS connects to the GPS and telematics devices you already use and adds the management layer on top. Your trackers keep reporting location, and FleetOS combines that data with fuel, maintenance, driver, document and cost records to raise alerts and draft the next step for your team.
How does FleetOS monitor driver behaviour?
FleetOS scores each driver from telematics events such as harsh braking, harsh acceleration, speeding and idling. Low scores trigger a suggested coaching note for the fleet manager to approve, and top drivers are highlighted too. Drivers see their own trips and can upload proof of delivery and report breakdowns from the driver app.
How does predictive maintenance work in FleetOS?
FleetOS tracks distance and engine hours since the last service, component wear and engine fault codes for every vehicle. When a vehicle approaches a service limit or shows a warning sign, FleetOS drafts a work order with a severity level so it can be booked into the workshop before it breaks down on the road.
Which Saudi government systems does FleetOS integrate with?
FleetOS integrates with five authorities. ELM checks Iqama, licence and Istimara against national records. TAMM handles Ministry of Interior authorisation for each driver–vehicle pairing. Wasl registers vehicles, drivers and GPS with the Transport General Authority. ZATCA clears invoices through Fatoora, and Bayan generates electronic waybills.
Does FleetOS support ZATCA e-invoicing?
Yes. FleetOS drafts the invoice from the delivered trip and its proof of delivery, then clears it through ZATCA Fatoora with UBL 2.1 XML, a digital signature and a QR code. VAT is applied automatically, and the invoice goes out only after your team approves it.
Does the AI make decisions on its own?
No. FleetOS watches, alerts and drafts. It automatically blocks a dispatch only when a compliance rule you configured fails, such as an expired Istimara or a missing TAMM authorisation. Work orders, coaching notes, pricing changes and invoices all wait for an authorised person, and every decision is recorded.
How do we get a demo of FleetOS?
Request a demo and we will show FleetOS on your own fleet scenarios. We then connect your GPS, fuel and workshop data, load your vehicles, drivers and documents, set your rules and roles, and go live with training and support.
WATCH · PREDICT · DECIDE
GPS tracks your fleet. FleetOS manages it.
FleetOS does the watching, checking and chasing. Your team makes the call.
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