PRODUCTS
PROCUREOS
ProcureOS
BY Nehlum
AI PROCUREMENT EMPLOYEE
ProcureOS: AI Procurement Software for RFQs and Supplier Follow-Up
ProcureOS is the AI employee for your procurement team. It sends the RFQs, follows up with suppliers, negotiates prices, collects the quotations and prepares the comparison. It does the work. The decision stays with you.
- AI sends RFQs
- AI follows up
- AI negotiates
- AI prepares the comparison
- You decide
01THE QUESTIONS
Be honest — how much of your week looks like this?
How many follow-ups does it take to get a supplier response?
How much time is lost waiting for quotations?
How much time is spent negotiating prices and terms?
How much effort goes into preparing quotation comparisons?
Hours lost before a decision
Your team spends getting quotations ready before anyone makes a decision.
in staff time waiting per RFQ
Illustrative estimate.
How we calculate
- Minutes per supplier = 10 (RFQ preparation) + follow-ups × 5 + negotiation rounds × 10
- Hours per month = RFQs × (suppliers × minutes per supplier + comparison hours × 60) ÷ 60
- Cost per month = hours per month × hourly cost
02THE PROCUREMENT PUZZLE
Most procurement time is spent before the decision.
From requisition to decision, your team does ten kinds of repetitive work. The decision itself takes minutes.
~90% preparing · ~10% deciding IllustrativeYour team's time goes to deciding.
Select a piece to put it in place.
What if an AI employee handled all the repetitive procurement work?
What if your procurement team could stop chasing — and start deciding?
03THE FIX
Meet ProcureOS. It does the work. You make the call.
-
01Still writing every RFQ by hand?
Core pain Preparing & sending RFQsAI actionAI sends RFQs. It matches every relevant supplier and sends each a tailored RFQ.
Human outcome No more copy-paste emails. -
02Still chasing suppliers for a reply?
Core pain Chasing suppliersAI actionAI follows up. It tracks every RFQ and sends timely reminders before deadlines.
Human outcome No more chasing. -
03Still going back and forth on price?
Core pain Negotiating pricesAI actionAI negotiates. It asks competitive suppliers for better final offers, within your targets.
Human outcome Better prices, without the back-and-forth. -
04Still confirming delivery and terms one by one?
Core pain Confirming delivery & termsAI actionAI confirms. It requests and records delivery times, validity and payment terms.
Human outcome Every offer complete and comparable. -
05Still collecting quotations from every inbox?
Core pain Collecting quotationsAI actionAI collects. Every reply is linked to the right requisition and turned into a structured offer.
Human outcome Every offer in one place. -
06Still building the comparison sheet yourself?
Core pain Building comparisonsAI actionAI prepares the comparison. A side-by-side statement of price, delivery and terms.
Human outcome Ready for decision. -
07And the decision?
Core pain Making the decisionAI actionNo AI action. This step belongs to a person.
Human outcome You decide.
Swipe or select a card to move on.
ProcureOS works within the rules you set: approved suppliers, price targets and approval thresholds. The award is always yours.
04SEE IT WORK
Hand ProcureOS a requisition. Watch it do the chasing.
Pick a purchase requisition and press Run. ProcureOS sends, follows up, negotiates, collects and compares. The last step is yours.
Simulation with sample data- 1Sent
- 2Followed up
- 3Negotiated
- 4Collected
- 5Compared
- 6Your decision
1 · Pick a requisition
Select one, or drag it into ProcureOS.
2 · ProcureOS
Drop a requisition here
PR-2291
- Item
- DN50 ball valves
- Quantity
- 500
- Site
- Dammam plant
- Needed by
- 20 Oct
Days elapsed2
Typical manual cycle: ~8 days · ProcureOS: ~2 days Illustrative
- 6RFQs sent
- 5Follow-ups sent
- 3.5Hours of chasing saved
- SAR 6,300Saved
Supplier status
- Supplier A RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity 122,400
- Supplier B RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity 116,800
- Supplier C RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity 127,000
- Supplier D RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity 118,900
- Supplier E RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity 121,000
- Supplier F RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity
5 of 6 offers collected
Comparative statement
-
Supplier ABest fit
- Price
- SAR 122,400
- Delivery
- 21 days
- Terms
- 30 days credit
- Validity
- 30 days
-
Supplier BBest fit
- Price
- SAR 116,800
- Delivery
- 28 days
- Terms
- 60 days credit
- Validity
- 15 days
-
Supplier CBest fit
- Price
- SAR 127,000
- Delivery
- 14 days
- Terms
- 20% advance
- Validity
- 30 days
Supplier B has the lowest price, SAR 5,600 below the next offer.
Your call.
Awarded by you.
05OUTCOMES
Stop chasing. Start deciding. Give your team their time back.
Your procurement team's week · Illustrative
- ~90%Chasing & preparing
- ~10%Deciding
- ~15%Reviewing ProcureOS output
- ~85%Deciding & strategic work
- 0supplier chases by hand
- 1click to award
- EveryRFQ followed up on time
- Everyquotation in one comparison
- RFQs sent to the right suppliers automatically
- Suppliers followed up without lifting a finger
- Faster quotation turnaround
- No more repetitive emails
- Prices negotiated for you
- Delivery and terms confirmed and recorded
- All quotations collected in one place
- Comparisons prepared automatically
- Buyers focused on decisions, not admin
- Management gets decision-ready information sooner
See ProcureOS on your own requisitionsRequest a demo
06FAQ
Frequently asked questions
What does ProcureOS actually do?
It's an AI employee for procurement. From a purchase requisition, it sends RFQs to matching suppliers, follows up, negotiates, collects the quotations and prepares the comparison for your decision.
Does ProcureOS make the final decision?
No. ProcureOS prepares a decision-ready comparison. Your team always makes the award.
How does it negotiate?
Within the rules you set. It asks competitive suppliers for their best final offer and confirms delivery and terms, staying within your price targets, approved suppliers and approval thresholds. Every message and revised offer is recorded.
Which suppliers does it contact?
Only suppliers in your supplier master whose documented capabilities match the requisition: category, coverage, certifications and performance.
Where do purchase requisitions come from?
Email or manual entry.
Is everything traceable?
Yes. Every RFQ, follow-up, negotiation message, offer and decision is logged, with role-based access.
It does the work. The decision stays with you.
Source smarter.