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ProcureOS BY Nehlum
AI PROCUREMENT EMPLOYEE

ProcureOS: AI Procurement Software for RFQs and Supplier Follow-Up

ProcureOS is the AI employee for your procurement team. It sends the RFQs, follows up with suppliers, negotiates prices, collects the quotations and prepares the comparison. It does the work. The decision stays with you.

Request a demo See It Work
  • AI sends RFQs
  • AI follows up
  • AI negotiates
  • AI prepares the comparison
  • You decide
01THE QUESTIONS

Be honest — how much of your week looks like this?

How much time does your team spend chasing suppliers for quotations?

100

How many follow-ups does it take to get a supplier response?

3

How much time is lost waiting for quotations?

5

How much time is spent negotiating prices and terms?

2

How much effort goes into preparing quotation comparisons?

2
4

Hours lost before a decision

Your team spends About 500 hours a month getting quotations ready before anyone makes a decision.

About SAR 60,000 a month in staff time+5 days waiting per RFQ

Illustrative estimate.

How we calculate
  • Minutes per supplier = 10 (RFQ preparation) + follow-ups × 5 + negotiation rounds × 10
  • Hours per month = RFQs × (suppliers × minutes per supplier + comparison hours × 60) ÷ 60
  • Cost per month = hours per month × hourly cost
ProcureOS takes this off your desk
04SEE IT WORK

Hand ProcureOS a requisition. Watch it do the chasing.

Pick a purchase requisition and press Run. ProcureOS sends, follows up, negotiates, collects and compares. The last step is yours.

Simulation with sample data
  1. 1Sent
  2. 2Followed up
  3. 3Negotiated
  4. 4Collected
  5. 5Compared
  6. 6Your decision

1 · Pick a requisition

Select one, or drag it into ProcureOS.

2 · ProcureOS

Drop a requisition here
PR-2291
Item
DN50 ball valves
Quantity
500
Site
Dammam plant
Needed by
20 Oct
Days elapsed2

Typical manual cycle: ~8 days · ProcureOS: ~2 days Illustrative

  • 6RFQs sent
  • 5Follow-ups sent
  • 3.5Hours of chasing saved
  • SAR 6,300Saved

Supplier status

  • Supplier A RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity 122,400
  • Supplier B RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity 116,800
  • Supplier C RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity 127,000
  • Supplier D RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity 118,900
  • Supplier E RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity 121,000
  • Supplier F RFQ sentAwaiting quotationNo responseQuotedCollectedExpiredIncomplete · missing validity

5 of 6 offers collected

Comparative statement

Priority

  • Supplier ABest fit

    Price
    SAR 122,400
    Delivery
    21 days
    Terms
    30 days credit
    Validity
    30 days
    Awarded by you

  • Supplier BBest fit

    Price
    SAR 116,800
    Delivery
    28 days
    Terms
    60 days credit
    Validity
    15 days
    Awarded by you

  • Supplier CBest fit

    Price
    SAR 127,000
    Delivery
    14 days
    Terms
    20% advance
    Validity
    30 days
    Awarded by you

Supplier B has the lowest price, SAR 5,600 below the next offer.

Your call.

03THE FIX

Meet ProcureOS. It does the work. You make the call.

  1. 01Still writing every RFQ by hand?

    Core pain Preparing & sending RFQs
    AI action

    AI sends RFQs. It matches every relevant supplier and sends each a tailored RFQ.

    Human outcome No more copy-paste emails.

  2. 02Still chasing suppliers for a reply?

    Core pain Chasing suppliers
    AI action

    AI follows up. It tracks every RFQ and sends timely reminders before deadlines.

    Human outcome No more chasing.

  3. 03Still going back and forth on price?

    Core pain Negotiating prices
    AI action

    AI negotiates. It asks competitive suppliers for better final offers, within your targets.

    Human outcome Better prices, without the back-and-forth.

  4. 04Still confirming delivery and terms one by one?

    Core pain Confirming delivery & terms
    AI action

    AI confirms. It requests and records delivery times, validity and payment terms.

    Human outcome Every offer complete and comparable.

  5. 05Still collecting quotations from every inbox?

    Core pain Collecting quotations
    AI action

    AI collects. Every reply is linked to the right requisition and turned into a structured offer.

    Human outcome Every offer in one place.

  6. 06Still building the comparison sheet yourself?

    Core pain Building comparisons
    AI action

    AI prepares the comparison. A side-by-side statement of price, delivery and terms.

    Human outcome Ready for decision.

  7. 07And the decision?

    Core pain Making the decision
    AI action

    No AI action. This step belongs to a person.

    Human outcome You decide.

ProcureOS works within the rules you set: approved suppliers, price targets and approval thresholds. The award is always yours.

It does the work. The decision stays with you.

Source smarter.

Stop chasing. Start deciding.

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